Illinois Soil & Water Conservation District Employees Association

www.iswcdea.org

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By Laws
BY-LAWS OF THE ILLINOIS SOIL & WATER CONSERVATION DISTRICT EMPLOYEES ASSOCIATION

ARTICLE I- NAME

The name of the Association shall be the Illinois Soil & Water Conservation District Employees Association (ISWCDEA).


ARTICLE II- MISSION STATEMENT 

We, the ISWCDEA, are committed to providing quality information, communication, education, training and representation to all district personnel.  We as a team will further promote legislative contact and continue cooperation with our related agencies.


ARTICLE III- OBJECTIVES

The objectives of the ISWCDEA shall be:

1.  Strengthen local Soil and Water Conservation Districts (SWCDs) in the state of Illinois.

2. Provide assistance, information, and support to SWCDs, employees, and their governing boards.

3. Promote the professional development of SWCDs and their employees.

4. Assist the Association of Illinois Soil & Water Conservation Districts (AISWCD), Natural Resources Conservation Service (NRCS), Illinois Department of Agriculture (IDOA), National Association of Conservation Districts (NACD), and other organizations deemed appropriate by the individual District Boards.

5. Promote harmonious working relationships within and among districts, and between districts and cooperating agencies.


ARTICLE IV-MEMBERS

Section 1- MEMBERS, ACTIVE MEMBERS & ASSOCIATE MEMBERS:

The members of the ISWCDEA shall consist of all the full-time and part-time employees of the Illinois SWCD’s.  Active Members shall consist of all full-time and part-time dues paying members.  Associate members are others who support the employees association financially.

Section 2 – DUES

To become an active member of the ISWCDEA, SWCD employees shall pay dues annually.  Dues for the ISWCDEA are $10.00 for employees and $10.00 for Associate members.  The amount of dues may only be changed at the Annual Meeting by a simple majority of the active members (as described in Article IV Section 1) present of the ISWCDEA.  Dues must be paid by December 31 to be considered an active member for the following year.  A new hire has sixty (60) days following the date of hire to pay dues and be considered an active member.

 

ARTICLE V- REPRESENTATIVES

Section 1- REPRESENTATION:

Members shall be represented on the ISWCDEA Board by four District Employee representatives from each of the five Illinois Department of Agriculture- Bureau of Land and Water Resources (IDOA-BLWR) administrative regions.  No more than two representatives from each discipline (Resource conservationist, Administrative coordinator, Education Coordinator, County Conservationist, etc.) may represent a region.

Section 2- ELECTION OF REPRESENTATIVES:

Election of regional representatives will take place at least 45 days prior to the ISWCDEA Annual Meeting.  Regional representatives must be selected from within the region they represent.  Regions 2 and 4 shall hold elections on even numbered years and Regions 1, 3, and 5 shall hold elections on odd numbered years. Representatives must be active members of the ISWCDEA (as described in Article IV, Section 1).

Section 3- TENURE AND VACANCIES OF REPRESENTATIVES:

The term of representatives shall be for two years and limited to no more than three consecutive elected terms.  If a representative should be unable to finish their term, a new representative will be chosen by the remaining representatives of the respective area.

Section 4- DUTIES OF REPRESENTATIVES:

Representatives shall represent and vote according to the region they represent and as such must maintain communication with members in their region.  Representatives shall provide agendas of upcoming ISWCDEA Board meetings and copies of the ISWCDEA Board meeting minutes to all members in their region in a timely fashion.  Representatives shall provide other pertinent information to members in their region, as it becomes available. Representatives shall attend all meetings of the ISWCDEA Board.


ARTICLE VI- ISWCDEA BOARD

Section 1- ISWCDEA BOARD:

The ISWCDEA Board shall consist of twenty representatives   (Article V, Section 1).  Representatives must be active members (as described in Article IV, Section 1). Representatives in attendance at ISWCDEA Board meetings shall make motions and vote representing the members in their respective regions.  Co-chairs may not vote except in the case of a tie.   Co-chairs will evaluate the motion and a consensus of the Co-chairs will be made.  Motion fails if no consensus.

Section 2- NOMINATING COMMITTEE:

The nominating committee will consist of the immediate or most recent available past Co-Chairs, two district employees and one ISWCDEA Board member.  Any current executive officer will not serve on the nominating committee.  The two district employees and one ISWCDEA Board member will be chosen by the immediate or most recent available past Co-Chairs.  Any person serving on the nominating committee cannot be nominated for office.  The nominating committee will present a slate of nominees consisting of at least one representative for each office.

Section 3- ELECTIONS OF OFFICERS:

At the ISWCDEA Annual Meeting, a slate of nominees for office will be presented. The nominees for Co-chair and Co-vice-chair will be from at least two disciplines represented on the board.   The nominee(s) for Secretary and Treasurer will be representatives from the ISWCDEA board. Nominations may also be made from the floor. Nominees for officers shall be active members (as defined in Article IV, Section 1) of the ISWCDEA.  The active members (as defined in Article IV, Section 1) present at the ISWCDEA Annual Meeting shall elect officers for the board by a simple majority.  All contested offices will be determined by written ballot. The duties of newly elected officers shall commence immediately following the close of the ISWCDEA Annual Meeting.

Section 4- TENURE AND VACANCIES OF OFFICERS:

The term of office shall be for one year and limited to no more than three consecutive elected terms to the same office.  In the event of a vacancy in any office of the ISWCDEA Board, a representative will be appointed by the remaining representatives on the ISWCDEA Board to serve the remainder of the unexpired term. (Refer to Article VI, Section 3.) If a representative is eligible to serve on the ISWCDEA Board (Refer to Article V, Section 1) then he/she will be able to complete his/her term of office.

Section 5- DUTIES OF CO-CHAIRS AND CO-VICE-CHAIRS:

The Co-chairs will preside at all meetings of the ISWCDEA Board. The Co-chairs shall be empowered to appoint, at their discretion, any person or committee to expedite the objectives of the ISWCDEA.  The Co-Vice-chairs shall have all the powers and perform all the duties of the Co-chairs in the absence of the Co-chairs.

Section 6- DUTIES OF SECRETARY:

The duties of the secretary shall be to send notices of upcoming ISWCDEA Board meetings, to record and keep the minutes of all meetings and to provide copies of all meeting minutes to each member of the ISWCDEA Board within 15 days following a meeting.

Section 7- DUTIES OF TREASURER:

The treasurer will be responsible for maintaining the financial records of the ISWCDEA board.  Expenditure of funds will require a majority vote of the ISWCDEA Board.  The treasurer will be responsible for payments from this account.  Funds will be maintained by the ISWCDEA.  The treasurer will be responsible for keeping a list of active members.

Section 8- ADVISORS TO THE BOARD:

The ISWCDEA shall be assisted by advisors representing the AISWCD, IDOA-BLWR, NRCS, NCDEA and past ISWCDEA Chairman/Co-Chairs, only if they are no longer serving on the board.


ARTICLE VII- BOARD MEETINGS

Section 1-MEETINGS:

The ISWCDEA Board shall hold a meeting at least quarterly.  Special meetings shall be held if deemed necessary.

Section 2 – QUORUM:

The quorum for the ISWCDEA Board meetings will be a majority of the seated representative positions.


ARTICLE VIII – FINANCIAL

Section 1- FISCAL YEAR:

The ISWCDEA fiscal year will follow the calendar year, (January 1 to December 31).

Section 2- DISSOLUTION:

Upon dissolution of the ISWCDEA, any unencumbered funds shall be divided equally and be donated to the AISWCD Foundation and the Illinois Envirothon.


ARTICLE IX – ANNUAL MEETING

The ISWCDEA Annual Meeting will be held in conjunction with Winter Training.  Any business that comes before the ISWCDEA Annual Meeting shall be voted on by active members (as described in Article IV, Section 1) of the ISWCDEA.


ARTICLE X AMENDMENTS

By-laws may be adopted and these articles of the ISWCDEA be amended by a two-thirds majority vote of the ISWCDEA active members (as described in Article IV, Section 1) present at a statewide meeting, provided that the copies of the proposed by-laws or amendments are sent to all District Employees 30 days preceding any statewide meeting.  Amendments to the by-laws become effective immediately upon the close of a statewide meeting.


ARTICLE XI- AMENDMENTS

Amended January 1997

Amended July 1998 (Article VI, Sec. 4.1)

Amended January 1999 (Article VI, Sec. 1 and Sec. 2)

Amended December 1999

Amended August 2000

Amended August 2001

Amended December 1, 2004 (Article IV, Sec. 1 and 2; Article V, Sec. 2 and 4; Article VI, Sec. 3, 7, 8; Article VII, Sec. 1 and 2; Article VIII, Sec. 2; Article IX; Article X; Article XI.)

Amended July 30, 2007 (Article V, Section 3)

Amended December 5, 2007 (Article IV, Section 2 and Article VI, Section 2)

Amended December 7, 2011 (Article IV, Sec. 1; Article VII, Sec. 2)

Reviewed and Approved by ISWCDEA Board February 14, 2013

Amended February 13, 2014 (Article VI, Section 2)

Reviewed and Approved by ISWCDEA Board February 19, 2015